Introduce common incoming email setup doc and new issue by email doc

doc/administration/incoming_email.md

+# Incoming email
+
+GitLab has several features based on receiving incoming emails:
+
+- [Reply by Email](reply_by_email.md): allow GitLab users to comment on issues
+  and merge requests by replying to notification emails.
+- [New issue by email](../user/project/issues/create_new_issue.md#new-issue-via-email):
+  allow GitLab users to create a new issue by sending an email to a
+  user-specific email address.
+- [New merge request by email](../user/project/merge_requests/index.md#create-new-merge-requests-by-email):
+  allow GitLab users to create a new merge request by sending an email to a
+  user-specific email address.
+- [Service Desk](../user/project/service_desk.md): provide e-mail support to
+  your customers through GitLab.
+
+## Requirements
+
+Handling incoming emails requires an [IMAP]-enabled email account. GitLab
+requires one of the following three strategies:
+
+- Email sub-addressing
+- Dedicated email address
+- Catch-all mailbox
+
+Let's walk through each of these options.
+
+**If your provider or server supports email sub-addressing, we recommend using it.
+Most features (other than reply by email) only work with sub-addressing.**
+
+[IMAP]: https://en.wikipedia.org/wiki/Internet_Message_Access_Protocol
+
+### Email sub-addressing
+
+[Sub-addressing](https://en.wikipedia.org/wiki/Email_address#Sub-addressing) is
+a feature where any email to `user+some_arbitrary_tag@example.com` will end up
+in the mailbox for `user@example.com`, and is supported by providers such as
+Gmail, Google Apps, Yahoo! Mail, Outlook.com and iCloud, as well as the
+[Postfix mail server] which you can run on-premises.
+
+[Postfix mail server]: reply_by_email_postfix_setup.md
+
+### Dedicated email address
+
+This solution is really simple to set up: you just have to create an email
+address dedicated to receive your users' replies to GitLab notifications.
+
+### Catch-all mailbox
+
+A [catch-all mailbox](https://en.wikipedia.org/wiki/Catch-all) for a domain will
+"catch all" the emails addressed to the domain that do not exist in the mail
+server.
+
+GitLab can be set up to allow users to comment on issues and merge requests by
+replying to notification emails.
+
+## Set it up
+
+If you want to use Gmail / Google Apps for incoming emails, make sure you have
+[IMAP access enabled](https://support.google.com/mail/troubleshooter/1668960?hl=en#ts=1665018)
+and [allowed less secure apps to access the account](https://support.google.com/accounts/answer/6010255)
+or [turn-on 2-step validation](https://support.google.com/accounts/answer/185839)
+and use [an application password](https://support.google.com/mail/answer/185833).
+
+To set up a basic Postfix mail server with IMAP access on Ubuntu, follow the
+[Postfix setup documentation](reply_by_email_postfix_setup.md).
+
+### Security Concerns
+
+**WARNING:** Be careful when choosing the domain used for receiving incoming
+email.
+
+For the sake of example, suppose your top-level company domain is `hooli.com`.
+All employees in your company have an email address at that domain via Google
+Apps, and your company's private Slack instance requires a valid `@hooli.com`
+email address in order to sign up.
+
+If you also host a public-facing GitLab instance at `hooli.com` and set your
+incoming email domain to `hooli.com`, an attacker could abuse the "Create new
+issue by email" or
+"[Create new merge request by email](../user/project/merge_requests/index.md#create-new-merge-requests-by-email)"
+features by using a project's unique address as the email when signing up for
+Slack, which would send a confirmation email, which would create a new issue or
+merge request on the project owned by the attacker, allowing them to click the
+confirmation link and validate their account on your company's private Slack
+instance.
+
+We recommend receiving incoming email on a subdomain, such as
+`incoming.hooli.com`, and ensuring that you do not employ any services that
+authenticate solely based on access to an email domain such as `*.hooli.com.`
+Alternatively, use a dedicated domain for GitLab email communications such as
+`hooli-gitlab.com`.
+
+See GitLab issue [#30366](https://gitlab.com/gitlab-org/gitlab-ce/issues/30366)
+for a real-world example of this exploit.
+
+### Omnibus package installations
+
+1. Find the `incoming_email` section in `/etc/gitlab/gitlab.rb`, enable the
+  feature and fill in the details for your specific IMAP server and email account:
+
+    Configuration for Postfix mail server, assumes mailbox
+    incoming@gitlab.example.com
+
+    ```ruby
+    gitlab_rails['incoming_email_enabled'] = true
+
+    # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
+    # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
+    gitlab_rails['incoming_email_address'] = "incoming+%{key}@gitlab.example.com"
+
+    # Email account username
+    # With third party providers, this is usually the full email address.
+    # With self-hosted email servers, this is usually the user part of the email address.
+    gitlab_rails['incoming_email_email'] = "incoming"
+    # Email account password
+    gitlab_rails['incoming_email_password'] = "[REDACTED]"
+
+    # IMAP server host
+    gitlab_rails['incoming_email_host'] = "gitlab.example.com"
+    # IMAP server port
+    gitlab_rails['incoming_email_port'] = 143
+    # Whether the IMAP server uses SSL
+    gitlab_rails['incoming_email_ssl'] = false
+    # Whether the IMAP server uses StartTLS
+    gitlab_rails['incoming_email_start_tls'] = false
+
+    # The mailbox where incoming mail will end up. Usually "inbox".
+    gitlab_rails['incoming_email_mailbox_name'] = "inbox"
+    # The IDLE command timeout.
+    gitlab_rails['incoming_email_idle_timeout'] = 60
+    ```
+
+    Configuration for Gmail / Google Apps, assumes mailbox
+    gitlab-incoming@gmail.com
+
+    ```ruby
+    gitlab_rails['incoming_email_enabled'] = true
+
+    # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
+    # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
+    gitlab_rails['incoming_email_address'] = "gitlab-incoming+%{key}@gmail.com"
+
+    # Email account username
+    # With third party providers, this is usually the full email address.
+    # With self-hosted email servers, this is usually the user part of the email address.
+    gitlab_rails['incoming_email_email'] = "gitlab-incoming@gmail.com"
+    # Email account password
+    gitlab_rails['incoming_email_password'] = "[REDACTED]"
+
+    # IMAP server host
+    gitlab_rails['incoming_email_host'] = "imap.gmail.com"
+    # IMAP server port
+    gitlab_rails['incoming_email_port'] = 993
+    # Whether the IMAP server uses SSL
+    gitlab_rails['incoming_email_ssl'] = true
+    # Whether the IMAP server uses StartTLS
+    gitlab_rails['incoming_email_start_tls'] = false
+
+    # The mailbox where incoming mail will end up. Usually "inbox".
+    gitlab_rails['incoming_email_mailbox_name'] = "inbox"
+    # The IDLE command timeout.
+    gitlab_rails['incoming_email_idle_timeout'] = 60
+    ```
+
+    Configuration for Microsoft Exchange mail server w/ IMAP enabled, assumes
+    mailbox incoming@exchange.example.com
+
+    ```ruby
+    gitlab_rails['incoming_email_enabled'] = true
+
+    # The email address replies are sent to - Exchange does not support sub-addressing so %{key} is not used here
+    gitlab_rails['incoming_email_address'] = "incoming@exchange.example.com"
+
+    # Email account username
+    # Typically this is the userPrincipalName (UPN)
+    gitlab_rails['incoming_email_email'] = "incoming@ad-domain.example.com"
+    # Email account password
+    gitlab_rails['incoming_email_password'] = "[REDACTED]"
+
+    # IMAP server host
+    gitlab_rails['incoming_email_host'] = "exchange.example.com"
+    # IMAP server port
+    gitlab_rails['incoming_email_port'] = 993
+    # Whether the IMAP server uses SSL
+    gitlab_rails['incoming_email_ssl'] = true
+    ```
+
+1. Reconfigure GitLab for the changes to take effect:
+
+    ```sh
+    sudo gitlab-ctl reconfigure
+    ```
+
+1. Verify that everything is configured correctly:
+
+    ```sh
+    sudo gitlab-rake gitlab:incoming_email:check
+    ```
+
+1. Reply by email should now be working.
+
+### Installations from source
+
+1. Go to the GitLab installation directory:
+
+    ```sh
+    cd /home/git/gitlab
+    ```
+
+1. Find the `incoming_email` section in `config/gitlab.yml`, enable the feature
+  and fill in the details for your specific IMAP server and email account:
+
+    ```sh
+    sudo editor config/gitlab.yml
+    ```
+
+    Configuration for Postfix mail server, assumes mailbox
+    incoming@gitlab.example.com
+
+    ```yaml
+    incoming_email:
+      enabled: true
+
+      # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
+      # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
+      address: "incoming+%{key}@gitlab.example.com"
+
+      # Email account username
+      # With third party providers, this is usually the full email address.
+      # With self-hosted email servers, this is usually the user part of the email address.
+      user: "incoming"
+      # Email account password
+      password: "[REDACTED]"
+
+      # IMAP server host
+      host: "gitlab.example.com"
+      # IMAP server port
+      port: 143
+      # Whether the IMAP server uses SSL
+      ssl: false
+      # Whether the IMAP server uses StartTLS
+      start_tls: false
+
+      # The mailbox where incoming mail will end up. Usually "inbox".
+      mailbox: "inbox"
+      # The IDLE command timeout.
+      idle_timeout: 60
+    ```
+
+    Configuration for Gmail / Google Apps, assumes mailbox
+    gitlab-incoming@gmail.com
+
+    ```yaml
+    incoming_email:
+      enabled: true
+
+      # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
+      # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
+      address: "gitlab-incoming+%{key}@gmail.com"
+
+      # Email account username
+      # With third party providers, this is usually the full email address.
+      # With self-hosted email servers, this is usually the user part of the email address.
+      user: "gitlab-incoming@gmail.com"
+      # Email account password
+      password: "[REDACTED]"
+
+      # IMAP server host
+      host: "imap.gmail.com"
+      # IMAP server port
+      port: 993
+      # Whether the IMAP server uses SSL
+      ssl: true
+      # Whether the IMAP server uses StartTLS
+      start_tls: false
+
+      # The mailbox where incoming mail will end up. Usually "inbox".
+      mailbox: "inbox"
+      # The IDLE command timeout.
+      idle_timeout: 60
+    ```
+
+    Configuration for Microsoft Exchange mail server w/ IMAP enabled, assumes
+    mailbox incoming@exchange.example.com
+
+    ```yaml
+    incoming_email:
+      enabled: true
+
+      # The email address replies are sent to - Exchange does not support sub-addressing so %{key} is not used here
+      address: "incoming@exchange.example.com"
+
+      # Email account username
+      # Typically this is the userPrincipalName (UPN)
+      user: "incoming@ad-domain.example.com"
+      # Email account password
+      password: "[REDACTED]"
+
+      # IMAP server host
+      host: "exchange.example.com"
+      # IMAP server port
+      port: 993
+      # Whether the IMAP server uses SSL
+      ssl: true
+      # Whether the IMAP server uses StartTLS
+      start_tls: false
+
+      # The mailbox where incoming mail will end up. Usually "inbox".
+      mailbox: "inbox"
+      # The IDLE command timeout.
+      idle_timeout: 60
+    ```
+
+1. Enable `mail_room` in the init script at `/etc/default/gitlab`:
+
+    ```sh
+    sudo mkdir -p /etc/default
+    echo 'mail_room_enabled=true' | sudo tee -a /etc/default/gitlab
+    ```
+
+1. Restart GitLab:
+
+    ```sh
+    sudo service gitlab restart
+    ```
+
+1. Verify that everything is configured correctly:
+
+    ```sh
+    sudo -u git -H bundle exec rake gitlab:incoming_email:check RAILS_ENV=production
+    ```
+
+1. Reply by email should now be working.

doc/administration/index.md

@@ -89,18 +89,24 @@ created in snippets, wikis, and repos.
 - [Authentication/Authorization](../topics/authentication/index.md#gitlab-administrators): Enforce 2FA, configure external authentication with LDAP, SAML, CAS and additional Omniauth providers.
   - **(Starter/Premium)** [Sync LDAP](auth/ldap-ee.md)
   - **(Starter/Premium)** [Kerberos authentication](../integration/kerberos.md)
-- [Reply by email](reply_by_email.md): Allow users to comment on issues and merge requests by replying to notification emails.
-  - [Postfix for Reply by email](reply_by_email_postfix_setup.md): Set up a basic Postfix mail
-server with IMAP authentication on Ubuntu, to be used with Reply by email.
 - **(Starter/Premium)** [Email users](../tools/email.md): Email GitLab users from within GitLab.
 - [User Cohorts](../user/admin_area/user_cohorts.md): Display the monthly cohorts of new users and their activities over time.
 - **(Starter/Premium)** [Audit logs and events](audit_events.md): View the changes made within the GitLab server.
 - **(Premium)** [Auditor users](auditor_users.md): Users with read-only access to all projects, groups, and other resources on the GitLab instance.
-- [Reply by email](reply_by_email.md): Allow users to comment on issues and merge requests by replying to notification emails.
-  - [Postfix for Reply by email](reply_by_email_postfix_setup.md): Set up a basic Postfix mail
+- [Incoming email](incoming_email.md): Configure incoming emails to allow
+  users to [reply by email], create [issues by email] and
+  [merge requests by email], and to enable [Service Desk].
+  - [Postfix for incoming email](reply_by_email_postfix_setup.md): Set up a
+  basic Postfix mail server with IMAP authentication on Ubuntu for incoming
+  emails.
 server with IMAP authentication on Ubuntu, to be used with Reply by email.
 - [User Cohorts](../user/admin_area/user_cohorts.md): Display the monthly cohorts of new users and their activities over time.
 
+[reply by email]: reply_by_email.md
+[issues by email]: ../user/project/issues/create_new_issue.md#new-issue-via-email
+[merge requests by email]: ../user/project/merge_requests/index.md#create-new-merge-requests-by-email
+[Service Desk]: ../user/project/service_desk.md
+
 ## Project settings
 
 - [Container Registry](container_registry.md): Configure Container Registry with GitLab.

doc/administration/reply_by_email.md

@@ -5,33 +5,7 @@ replying to notification emails.
 
 ## Requirement
 
-Reply by email requires an IMAP-enabled email account. GitLab allows you to use
-three strategies for this feature:
-- using email sub-addressing
-- using a dedicated email address
-- using a catch-all mailbox
-
-### Email sub-addressing
-
-**If your provider or server supports email sub-addressing, we recommend using it.
-Some features (e.g. create new issue via email) only work with sub-addressing.**
-
-[Sub-addressing](https://en.wikipedia.org/wiki/Email_address#Sub-addressing) is
-a feature where any email to `user+some_arbitrary_tag@example.com` will end up
-in the mailbox for `user@example.com`, and is supported by providers such as
-Gmail, Google Apps, Yahoo! Mail, Outlook.com and iCloud, as well as the Postfix
-mail server which you can run on-premises.
-
-### Dedicated email address
-
-This solution is really simple to set up: you just have to create an email
-address dedicated to receive your users' replies to GitLab notifications.
-
-### Catch-all mailbox
-
-A [catch-all mailbox](https://en.wikipedia.org/wiki/Catch-all) for a domain will
-"catch all" the emails addressed to the domain that do not exist in the mail
-server.
+Make sure [incoming email](incoming_email.md) is setup.
 
 ## How it works?
 
@@ -65,329 +39,3 @@ the entity the notification was about (issue, merge request, commit...).
 
 For more details about the `Message-ID`, `In-Reply-To`, and `References headers`,
 please consult [RFC 5322](https://tools.ietf.org/html/rfc5322#section-3.6.4).
-
-## Set it up
-
-If you want to use Gmail / Google Apps with Reply by email, make sure you have
-[IMAP access enabled](https://support.google.com/mail/troubleshooter/1668960?hl=en#ts=1665018)
-and [allowed less secure apps to access the account](https://support.google.com/accounts/answer/6010255)
-or [turn-on 2-step validation](https://support.google.com/accounts/answer/185839)
-and use [an application password](https://support.google.com/mail/answer/185833).
-
-To set up a basic Postfix mail server with IMAP access on Ubuntu, follow the
-[Postfix setup documentation](reply_by_email_postfix_setup.md).
-
-### Security Concerns
-
-**WARNING:** Be careful when choosing the domain used for receiving incoming
-email.
-
-For the sake of example, suppose your top-level company domain is `hooli.com`.
-All employees in your company have an email address at that domain via Google
-Apps, and your company's private Slack instance requires a valid `@hooli.com`
-email address in order to sign up.
-
-If you also host a public-facing GitLab instance at `hooli.com` and set your
-incoming email domain to `hooli.com`, an attacker could abuse the "Create new
-issue by email" or
-"[Create new merge request by email](../user/project/merge_requests/index.md#create-new-merge-requests-by-email)"
-features by using a project's unique address as the email when signing up for
-Slack, which would send a confirmation email, which would create a new issue or
-merge request on the project owned by the attacker, allowing them to click the
-confirmation link and validate their account on your company's private Slack
-instance.
-
-We recommend receiving incoming email on a subdomain, such as
-`incoming.hooli.com`, and ensuring that you do not employ any services that
-authenticate solely based on access to an email domain such as `*.hooli.com.`
-Alternatively, use a dedicated domain for GitLab email communications such as
-`hooli-gitlab.com`.
-
-See GitLab issue [#30366](https://gitlab.com/gitlab-org/gitlab-ce/issues/30366)
-for a real-world example of this exploit.
-
-### Omnibus package installations
-
-1. Find the `incoming_email` section in `/etc/gitlab/gitlab.rb`, enable the
-  feature and fill in the details for your specific IMAP server and email account:
-
-    ```ruby
-    # Configuration for Postfix mail server, assumes mailbox incoming@gitlab.example.com
-    gitlab_rails['incoming_email_enabled'] = true
-
-    # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
-    # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
-    gitlab_rails['incoming_email_address'] = "incoming+%{key}@gitlab.example.com"
-
-    # Email account username
-    # With third party providers, this is usually the full email address.
-    # With self-hosted email servers, this is usually the user part of the email address.
-    gitlab_rails['incoming_email_email'] = "incoming"
-    # Email account password
-    gitlab_rails['incoming_email_password'] = "[REDACTED]"
-
-    # IMAP server host
-    gitlab_rails['incoming_email_host'] = "gitlab.example.com"
-    # IMAP server port
-    gitlab_rails['incoming_email_port'] = 143
-    # Whether the IMAP server uses SSL
-    gitlab_rails['incoming_email_ssl'] = false
-    # Whether the IMAP server uses StartTLS
-    gitlab_rails['incoming_email_start_tls'] = false
-
-    # The mailbox where incoming mail will end up. Usually "inbox".
-    gitlab_rails['incoming_email_mailbox_name'] = "inbox"
-    # The IDLE command timeout.
-    gitlab_rails['incoming_email_idle_timeout'] = 60
-    ```
-
-    ```ruby
-    # Configuration for Gmail / Google Apps, assumes mailbox gitlab-incoming@gmail.com
-    gitlab_rails['incoming_email_enabled'] = true
-
-    # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
-    # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
-    gitlab_rails['incoming_email_address'] = "gitlab-incoming+%{key}@gmail.com"
-
-    # Email account username
-    # With third party providers, this is usually the full email address.
-    # With self-hosted email servers, this is usually the user part of the email address.
-    gitlab_rails['incoming_email_email'] = "gitlab-incoming@gmail.com"
-    # Email account password
-    gitlab_rails['incoming_email_password'] = "[REDACTED]"
-
-    # IMAP server host
-    gitlab_rails['incoming_email_host'] = "imap.gmail.com"
-    # IMAP server port
-    gitlab_rails['incoming_email_port'] = 993
-    # Whether the IMAP server uses SSL
-    gitlab_rails['incoming_email_ssl'] = true
-    # Whether the IMAP server uses StartTLS
-    gitlab_rails['incoming_email_start_tls'] = false
-
-    # The mailbox where incoming mail will end up. Usually "inbox".
-    gitlab_rails['incoming_email_mailbox_name'] = "inbox"
-    # The IDLE command timeout.
-    gitlab_rails['incoming_email_idle_timeout'] = 60
-    ```
-
-    ```ruby
-    # Configuration for Microsoft Exchange mail server w/ IMAP enabled, assumes mailbox incoming@exchange.example.com
-    gitlab_rails['incoming_email_enabled'] = true
-
-    # The email address replies are sent to - Exchange does not support sub-addressing so %{key} is not used here
-    gitlab_rails['incoming_email_address'] = "incoming@exchange.example.com"
-
-    # Email account username
-    # Typically this is the userPrincipalName (UPN)
-    gitlab_rails['incoming_email_email'] = "incoming@ad-domain.example.com"
-    # Email account password
-    gitlab_rails['incoming_email_password'] = "[REDACTED]"
-
-    # IMAP server host
-    gitlab_rails['incoming_email_host'] = "exchange.example.com"
-    # IMAP server port
-    gitlab_rails['incoming_email_port'] = 993
-    # Whether the IMAP server uses SSL
-    gitlab_rails['incoming_email_ssl'] = true
-    ```
-
-1. Reconfigure GitLab for the changes to take effect:
-
-    ```sh
-    sudo gitlab-ctl reconfigure
-    ```
-
-1. Verify that everything is configured correctly:
-
-    ```sh
-    sudo gitlab-rake gitlab:incoming_email:check
-    ```
-
-1. Reply by email should now be working.
-
-### Installations from source
-
-1. Go to the GitLab installation directory:
-
-    ```sh
-    cd /home/git/gitlab
-    ```
-
-1. Find the `incoming_email` section in `config/gitlab.yml`, enable the feature
-  and fill in the details for your specific IMAP server and email account:
-
-    ```sh
-    sudo editor config/gitlab.yml
-    ```
-
-    ```yaml
-    # Configuration for Postfix mail server, assumes mailbox incoming@gitlab.example.com
-    incoming_email:
-      enabled: true
-
-      # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
-      # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
-      address: "incoming+%{key}@gitlab.example.com"
-
-      # Email account username
-      # With third party providers, this is usually the full email address.
-      # With self-hosted email servers, this is usually the user part of the email address.
-      user: "incoming"
-      # Email account password
-      password: "[REDACTED]"
-
-      # IMAP server host
-      host: "gitlab.example.com"
-      # IMAP server port
-      port: 143
-      # Whether the IMAP server uses SSL
-      ssl: false
-      # Whether the IMAP server uses StartTLS
-      start_tls: false
-
-      # The mailbox where incoming mail will end up. Usually "inbox".
-      mailbox: "inbox"
-      # The IDLE command timeout.
-      idle_timeout: 60
-    ```
-
-    ```yaml
-    # Configuration for Gmail / Google Apps, assumes mailbox gitlab-incoming@gmail.com
-    incoming_email:
-      enabled: true
-
-      # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
-      # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
-      address: "gitlab-incoming+%{key}@gmail.com"
-
-      # Email account username
-      # With third party providers, this is usually the full email address.
-      # With self-hosted email servers, this is usually the user part of the email address.
-      user: "gitlab-incoming@gmail.com"
-      # Email account password
-      password: "[REDACTED]"
-
-      # IMAP server host
-      host: "imap.gmail.com"
-      # IMAP server port
-      port: 993
-      # Whether the IMAP server uses SSL
-      ssl: true
-      # Whether the IMAP server uses StartTLS
-      start_tls: false
-
-      # The mailbox where incoming mail will end up. Usually "inbox".
-      mailbox: "inbox"
-      # The IDLE command timeout.
-      idle_timeout: 60
-    ```
-
-    ```yaml
-    # Configuration for Microsoft Exchange mail server w/ IMAP enabled, assumes mailbox incoming@exchange.example.com
-    incoming_email:
-      enabled: true
-
-      # The email address replies are sent to - Exchange does not support sub-addressing so %{key} is not used here
-      address: "incoming@exchange.example.com"
-
-      # Email account username
-      # Typically this is the userPrincipalName (UPN)
-      user: "incoming@ad-domain.example.com"
-      # Email account password
-      password: "[REDACTED]"
-
-      # IMAP server host
-      host: "exchange.example.com"
-      # IMAP server port
-      port: 993
-      # Whether the IMAP server uses SSL
-      ssl: true
-      # Whether the IMAP server uses StartTLS
-      start_tls: false
-
-      # The mailbox where incoming mail will end up. Usually "inbox".
-      mailbox: "inbox"
-      # The IDLE command timeout.
-      idle_timeout: 60
-    ```
-
-1. Enable `mail_room` in the init script at `/etc/default/gitlab`:
-
-    ```sh
-    sudo mkdir -p /etc/default
-    echo 'mail_room_enabled=true' | sudo tee -a /etc/default/gitlab
-    ```
-
-1. Restart GitLab:
-
-    ```sh
-    sudo service gitlab restart
-    ```
-
-1. Verify that everything is configured correctly:
-
-    ```sh
-    sudo -u git -H bundle exec rake gitlab:incoming_email:check RAILS_ENV=production
-    ```
-
-1. Reply by email should now be working.
-
-### Development
-
-1. Go to the GitLab installation directory.
-
-1. Find the `incoming_email` section in `config/gitlab.yml`, enable the feature and fill in the details for your specific IMAP server and email account:
-
-    ```yaml
-    # Configuration for Gmail / Google Apps, assumes mailbox gitlab-incoming@gmail.com
-    incoming_email:
-      enabled: true
-
-      # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
-      # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
-      address: "gitlab-incoming+%{key}@gmail.com"
-
-      # Email account username
-      # With third party providers, this is usually the full email address.
-      # With self-hosted email servers, this is usually the user part of the email address.
-      user: "gitlab-incoming@gmail.com"
-      # Email account password
-      password: "[REDACTED]"
-
-      # IMAP server host
-      host: "imap.gmail.com"
-      # IMAP server port
-      port: 993
-      # Whether the IMAP server uses SSL
-      ssl: true
-      # Whether the IMAP server uses StartTLS
-      start_tls: false
-
-      # The mailbox where incoming mail will end up. Usually "inbox".
-      mailbox: "inbox"
-      # The IDLE command timeout.
-      idle_timeout: 60
-    ```
-
-    As mentioned, the part after `+` is ignored, and this will end up in the mailbox for `gitlab-incoming@gmail.com`.
-
-1. Uncomment the `mail_room` line in your `Procfile`:
-
-    ```yaml
-    mail_room: bundle exec mail_room -q -c config/mail_room.yml
-    ```
-
-1. Restart GitLab:
-
-    ```sh
-    bundle exec foreman start
-    ```
-
-1. Verify that everything is configured correctly:
-
-    ```sh
-    bundle exec rake gitlab:incoming_email:check RAILS_ENV=development
-    ```
-
-1. Reply by email should now be working.

doc/administration/reply_by_email_postfix_setup.md

-# Set up Postfix for Reply by email
+# Set up Postfix for incoming email
 
 This document will take you through the steps of setting up a basic Postfix mail
-server with IMAP authentication on Ubuntu, to be used with [Reply by email].
+server with IMAP authentication on Ubuntu, to be used with [incoming email].
 
 The instructions make the assumption that you will be using the email address `incoming@gitlab.example.com`, that is, username `incoming` on host `gitlab.example.com`. Don't forget to change it to your actual host when executing the example code snippets.
 
@@ -329,10 +329,10 @@ Courier, which we will install later to add IMAP authentication, requires mailbo
 
 ## Done!
 
-If all the tests were successful, Postfix is all set up and ready to receive email! Continue with the [Reply by email](./reply_by_email.md) guide to configure GitLab.
+If all the tests were successful, Postfix is all set up and ready to receive email! Continue with the [incoming email] guide to configure GitLab.
 
 ---
 
 _This document was adapted from https://help.ubuntu.com/community/PostfixBasicSetupHowto, by contributors to the Ubuntu documentation wiki._
 
-[reply by email]: reply_by_email.md
+[incoming email]: incoming_email.md

doc/development/emails.md

@@ -18,6 +18,68 @@ See the [Rails guides] for more info.
 [previews]: https://gitlab.com/gitlab-org/gitlab-ce/tree/master/spec/mailers/previews
 [Rails guides]: http://guides.rubyonrails.org/action_mailer_basics.html#previewing-emails
 
+## Incoming email
+
+1. Go to the GitLab installation directory.
+
+1. Find the `incoming_email` section in `config/gitlab.yml`, enable the
+   feature and fill in the details for your specific IMAP server and email
+   account:
+
+    Configuration for Gmail / Google Apps, assumes mailbox gitlab-incoming@gmail.com
+
+    ```yaml
+    incoming_email:
+      enabled: true
+
+      # The email address including the `%{key}` placeholder that will be replaced to reference the item being replied to.
+      # The placeholder can be omitted but if present, it must appear in the "user" part of the address (before the `@`).
+      address: "gitlab-incoming+%{key}@gmail.com"
+
+      # Email account username
+      # With third party providers, this is usually the full email address.
+      # With self-hosted email servers, this is usually the user part of the email address.
+      user: "gitlab-incoming@gmail.com"
+      # Email account password
+      password: "[REDACTED]"
+
+      # IMAP server host
+      host: "imap.gmail.com"
+      # IMAP server port
+      port: 993
+      # Whether the IMAP server uses SSL
+      ssl: true
+      # Whether the IMAP server uses StartTLS
+      start_tls: false
+
+      # The mailbox where incoming mail will end up. Usually "inbox".
+      mailbox: "inbox"
+      # The IDLE command timeout.
+      idle_timeout: 60
+    ```
+
+    As mentioned, the part after `+` is ignored, and this will end up in the mailbox for `gitlab-incoming@gmail.com`.
+
+1. Uncomment the `mail_room` line in your `Procfile`:
+
+    ```yaml
+    mail_room: bundle exec mail_room -q -c config/mail_room.yml
+    ```
+
+1. Restart GitLab:
+
+    ```sh
+    bundle exec foreman start
+    ```
+
+1. Verify that everything is configured correctly:
+
+    ```sh
+    bundle exec rake gitlab:incoming_email:check RAILS_ENV=development
+    ```
+
+1. Reply by email should now be working.
+
 ---
 
 [Return to Development documentation](README.md)

doc/user/project/issues/create_new_issue.md

@@ -37,6 +37,28 @@ It opens a new issue for that project labeled after its respective list.
 
 ![From the issue board](img/new_issue_from_issue_board.png)
 
+## New issue via email
+
+*This feature needs [incoming email](../../../administration/incoming_email.md)
+to be configured by a GitLab administrator to be available for CE/EE users, and
+it's available on GitLab.com.*
+
+At the bottom of a project's issue page, click
+**Email a new issue to this project**, and you will find an email address
+which belongs to you. You could add this address to your contact.
+
+This is a private email address, generated just for you.
+**Keep it to yourself** as anyone who gets ahold of it can create issues or
+merge requests as if they were you. You can add this address to your contact
+list for easy access.
+
+Sending an email to this address will create a new issue on your behalf for
+this project, where the email subject becomes the issue title, and the email
+body becomes the issue description. [Markdown] and [quick actions] are
+supported.
+
+![Bottom of a project issues page](img/new_issue_from_email.png)
+
 ## New issue via Service Desk
 
 Enable [Service Desk](../service_desk.md) to your project and offer email support.
@@ -60,5 +82,5 @@ create issues for the same project.
 
 ![Create issue from group-level issue tracker](img/create_issue_from_group_level_issue_tracker.png)
 
-
-
+[Markdown]: ../../markdown.md
+[quick actions]: ../quick_actions.md

doc/user/project/merge_requests/index.md

@@ -142,6 +142,10 @@ those conflicts in the GitLab UI.
 
 ## Create new merge requests by email
 
+*This feature needs [incoming email](../../../administration/incoming_email.md)
+to be configured by a GitLab administrator to be available for CE/EE users, and
+it's available on GitLab.com.*
+
 You can create a new merge request by sending an email to a user-specific email
 address. The address can be obtained on the merge requests page by clicking on
 a **Email a new merge request to this project** button.  The subject will be

doc/user/project/service_desk.md

@@ -53,7 +53,7 @@ Service Desk is enabled on GitLab.com. If you're a
 [Silver subscriber](https://about.gitlab.com/gitlab-com/),
 you can skip the step 1 below; you only need to enable it per project.
 
-1.   [Set up reply by email][reply-by-email] for the GitLab instance. This must
+1.   [Set up incoming email][incoming-email] for the GitLab instance. This must
      support [email sub-addressing][email-sub-addressing].
 2.   Navigate to your project's **Settings** and scroll down to the **Service Desk**
      section.
@@ -119,7 +119,7 @@ does not count toward the license limit count.
 [ee-149]: https://gitlab.com/gitlab-org/gitlab-ee/issues/149 "Service Desk with email"
 [ee]: https://about.gitlab.com/products/ "GitLab Enterprise Edition landing page"
 [eep-9.1]: https://about.gitlab.com/2017/04/22/gitlab-9-1-released/#service-desk-eep
-[reply-by-email]: ../../administration/reply_by_email.md#set-it-up
+[incoming-email]: ../../administration/incoming_email.md#set-it-up
 [email-sub-addressing]: ../../administration/reply_by_email.md#email-sub-addressing
 [confidential]: ./issues/confidential_issues.md "Confidential issues"
 [akismet]: ../../integration/akismet.md